Rules & Regulations

2011 HCTL

Local League Rules and Regulations
Revised 03/23/2011
(Approved by Mid-Atlantic Section & VA District - March 2011)

USTA Adult Mixed Doubles

USTA Adult Indoor

January - AprilLate April - July

USTA Combo League

USTA Combo Mixed League

July - SeptemberOctober - December

Captains are urged to review the entire set of rules and regulations as changes have been made to several sections of the document. All captains and players should be aware that these rules and regulations contain several significant changes from previous versions.

2011 USTA League Tennis Regulations, Mid-Atlantic Section Rules and Virginia District Rules shall apply in all matches played. (see links below). In all matches played, the “Rules of Tennis” shall apply (except as changed or clarified herein for local league play).

When a match is played without officials, the most current Edition, Friend at Court, “The USTA Handbook of Tennis Rules & Regulations” shall apply in any situation not covered by the rules. Any person who knowingly violates the “Honor Code” could be guilty of unsportsmanlike conduct, and the case could be brought up to a grievance committee.

Links to Rules:
Friend at Court (includes Rules of Tennis, Opens in a New Window)
The Code from 2011 Friend at Court (Opens in a New Window)
USA League (governs 2011 MAS play) (Opens in a New Window)
2011 Mid-Atlantic Section Rules (Opens in a New Window)
2011 Virginia District Rules (Opens in a New Window)

Team Captain's Responsibilities

Team captains must be familiar with the structure of their league, its rules and guidelines as well as the Rules of Tennis, and Codes of Conduct and Dress.

Any match that cannot be played or completed due to the exclusion of a player for wearing marking soled shoes shall be deemed a default by the offending player or his/her doubles team.

It is the team captain's responsibility to ensure organization of his/her team. Good organization will help make your team successful and enjoyable.

The Team Captain is responsible for reviewing all information provided by the League Coordinator or its office, USTA/VA, USTA/MAS or USTA. The information given is meant to assist the captain in the organization of the team by ensuring the captain is well informed. Please read all information that has been provided to you.

It is the team captain's responsibility:

  1. To assist, if necessary, in the recruitment of players for the season.
  2. To ensure that all players meet eligibility requirements of age (must turn 18 before or during the calendar year in which the player plays), membership and NTRP Verification, and that self-rated players are as close to playing level as possible avoiding the “three strikes you’re out” rule.
  3. To collect team members names, USTA numbers & expiration dates to enter into TennisLink and/or have team members register themselves into TennisLink prior to match play.
  4. To collect all local league fees and forward to the local coordinator when requested. Where these local league fees are collected through TennisLink, this does not apply.
  5. To distribute the season's schedule to players and ensure players thoroughly understand the USTA League Regulations, local league rules, Honor Code of Ethics and the Rules of Tennis, and to stay abreast of schedule changes, cancellations, etc.
  6. To arrange for team practices, if so desired.
  7. To notify team players in advance of the matches they will play.
  8. Match results must be reported on TennisLink within 72 hours of the completed match by either the winning or losing team captain or designee. (See 2011 MAS Rule #6).
  9. To communicate all necessary information including scheduling changes, cancellations, etc. to team members.
  10. To attend, or ensure team representation at any scheduled captain meetings.
  11. To handle all team matters, referring problems to the League Coordinator, only when necessary.

Player's Packet of Rules

You may download the Player's Packet of Rules, which contains a copy of these rules, as well as various supporting documents that may come in handy during a match.

Player Packet of Rules [PDF] (Revised 3/8/2011)

Flow Chart for Matches with Third Set Match Tiebreaker [PDF] (Revised 3/8/11)

Membership & Player Eligibility

USTA membership is required in any USTA program operated by Home Court Tennis Leagues, Inc. USTA memberships can be obtained and renewed through usta.com or by calling 1 (800) 990-USTA.

There is a 14-person roster limit in the Women's 2.5 and Men's and Women's 5.0 and Open Levels and a 22-person roster limit in all other levels which includes the 2011 USTA Indoor Adult League, USTA Mixed Doubles League, Combo Leagues and Combo Mixed League.

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League Fees

League fees are due at the time indicated in the administrative instructions distributed to each captain before the start of a league unless otherwise directed. One check from the captain must be submitted for the total league fee. All checks submitted for league fees must be made payable to Home Court Tennis Leagues, Inc. A returned check fee of $20 will apply to all items returned from the bank, in addition to being subject to other remedies available.

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Team Match Format

USTA Adult Indoor


Two singles and Three doubles
Except at 2.5, 5.0 and open levels it is: One singles and Two doubles

USTA Adult Mixed Doubles


Three Doubles

USTA Combo League


Three Doubles

USTA Combo Mixed League


Three Doubles

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Accidental Injury or Loss of Physical Condition

Any match won due to accidental injury, should be recorded on TennisLink as "Retired," with any games that were played included in the score. Medical time-outs are limited to 3 minutes. If a player cannot resume after 3 minutes, the player must retire. A total of 2 medical time-outs are permitted during a match except for heat related conditions and cramping. In this case, only one medical time-out is permitted. The "match clock" does not stop under either circumstance discussed above. All matches are to end at the scheduled time, except for the one point tiebreaker as provided in the "Individual Match Scoring" section.

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Line-Up Sheets

Exchange of Line-ups: Line-up should be simultaneous and should occur as close as possible to 10 minutes before match time. When exchanging lineup sheets, both captains are strongly encouraged to ensure that court assignments are understood and that the correct doubles’/singles’ teams and players are directed to the appropriate courts so as to eliminate players taking the wrong position on the courts. The home team captain is responsible for making the court assignments. Players should be encouraged to arrive 15 minutes prior to match time.

Where a split match occurs captains or their designees are required to exchange all court line-ups ten minutes prior to the start of the match. (See National Rule 2.01C(5) below)

2.01C(5) Team Lineups. The team captains for each team shall exchange their team line-up cards simultaneously prior to the beginning of the team match. No substitution may be made in an individual match after the lineup has been presented, except for injury to, illness of, or disqualification of a player prior to the start of such match and except under such further circumstances as the section authorizes. If the substitution is made during the warm-up, the substitute player is entitled to a five (5) minute warm-up. The default principles in 2.03K – Team Defaults shall be applicable, with such modifications as a Section Association may authorize.

NOTE: : Blank scorecards to be used as line-up sheets may be generated by TennisLink. Follow instructions to pull up scorecard screen under Scoring Via TennisLink/Reporting a match. Click Print Score Card. (Handwritten line-up sheets may be used.) It is HIGHLY recommended that you verify that all players are recorded on official TennisLink team roster prior to each match. If an unregistered player plays in a match, the match will become a 6-0, 6-0 default loss for the team with the unregistered player. No default monies will be applied to either team in the case where a match was played.

Line-up Changes Prior to Match Time: Before line-up sheets are exchanged and when a team has an extra player onsite, insert him/her into the line-up in place of any absent player before the formal exchange so as to minimize or avoid defaults. No substitution is permitted after the formal exchange of line-ups, except for injury to, illness of, or disqualification of a player, prior to the start of such match. (See National Regulations 2.01C(5) above).

After Match is Played: The Captain or his/her designee must sign each line-up sheet (with the score recorded) after the match. Doing so attests to the accuracy of the player names, positions and scores recorded thereon and will establish the facts of the match. Each captain should keep this signed copy for their records.

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Warm-up Period

At private facilities do not take to the courts until your scheduled match time. Players may purchase court time prior to their scheduled match time for team warm-ups. In these cases, a receipt must be shown if asked for by the opposing captain.

All players are entitled to a warm-up period, not to exceed five (5) minutes. If a player is late by X minutes, the lateness penalty for X minutes shall apply. (Refer to point penalty system) The full five-minute warm-up period shall still be granted if desired by any player. A player may have a partner or team member, or any other person provide the warm-up if the opponent refuses to do so.

It will be the home team’s player responsibility to limit the warm-up period on each court to five (5) minutes. If a player designated for the match goes to the court for warm-up and is injured or becomes ill during warm-up, a substitution is allowed and should be so noted on the line-up sheet and scorecard. Once the first serve of the match is delivered, no changes of line-up may be made for any reason.

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Time/Clocks

Calling Time

Clocks/Buzzers, etc. Club Clocks Playing Beyond Time of Match Conclusion

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Court Shifts/Continuous Play

Exchange of sides should take place AFTER EACH SET is complete for all USTA/NOVA indoor league matches. Brief water breaks etc. are limited to 90 seconds after odd games except after the first game and during a tie-break game in all mixed, and indoor adult leagues. Between points, a maximum of 20 seconds is allowed. This timeframe starts from the moment the ball goes out of play at the end of the point until the serve is struck to start the next point. This limit does not apply if a player has to chase a stray ball. Play is continuous; players are not to leave the court except in an emergency or other approved absence, e.g., bathroom.

Bathroom Breaks

In an attempt to minimize stalling towards the end of match, no bathroom breaks will be permitted in an ongoing match during the last 15 minutes of play. If a player chooses to use the bathroom during the last 15 minutes of play, the match will be considered to be RETIRED, resulting in a win to the opposing team. Scores are to be reported in TennisLink as they exist at time of the infraction checking the radio button to indentify the winner.

Bathroom breaks are limited to a reasonable amount of time, not to exceed five minutes for all indoor matches.

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Interruption of Play Due to Power Failure

In the case where a match is interrupted due to a power failure, the following rules shall apply:

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Lateness

Lateness is calculated from the time the match is scheduled to begin as posted in the printed league schedule. Example: A match is scheduled to be played from 7:00pm - 9:00pm - "lateness" is calculated from 7:00pm; the warm-up period is part of the overall match time. All players are to be present and ready to play by the time posted in the schedule.

Penalty System For Lateness:

In case of lateness, the following penalties shall apply:

Regarding each individual match in both singles and doubles, if neither team has the appropriate number of players to start the match, default time for that individual match starts when the team has obtained the correct number of players to start the match.

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Alcohol

Alcoholic beverages are strictly prohibited at public parks and at private country clubs. If you consume alcoholic beverages during a league match you are in violation of a league rule. Players consuming alcoholic beverages at public parks or private country clubs before, during, or after a league match will be subject to having a grievance filed against them. If you choose to celebrate with your team - find somewhere else other than the public park or private country club. Please don't drink and drive!

Specifically at the private clubs, it should be remembered that as guests, USTA players and their guests/spectators attending every match are required to follow the rules of each of these facilities. Whether you are playing or cheering on your team, remember to follow these rules.

Spectators/Fans/Supporters

There is no communication allowed between spectators and players and absolutely no coaching of any kind!! There will be no glass hitting/pounding/ or tapping or any type of interference between spectators and players.

The following applies only if a match is scheduled in a location that does not have spectator viewing areas.

Weather Related Cancellations

Any cancellation in matches due to severe weather will be recorded on the HCTL phone message at 540-882-4688. Any USTA matches cancelled due to severe weather, will be rescheduled by HCTL.

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Forfeit Fees and Team Deposits

In all leagues, a pre-determined amount or “deposit” will be collected pre-season from each team. This deposit may be applied to any defaults/forfeits that this team may have or it may be applied to the entire league fee. Any unused portion of this deposit will be refunded to the team captain at the end of the season along with any additional funds due for defaults/forfeits. If a team “pulls out” of the league after the registration deadline for the league he or she registers for, this deposit will become non-refundable.

In any USTA match, a non-team member substitute player is not an option to avoid paying the fee, unless the captains agree. All forfeits and defaults are automatically assessed the fee. Captains should exhaust all possibilities to ensure forfeits or defaults are a last resort. Please keep in mind that when you default or forfeit a match not only do you lose that match, but you are assessed an individual match fee and you have inconvenienced the other team members who were scheduled to play.

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Default

A default can occur in any position if the player designated on the line-up sheet is expected to play but fails to show. The line-up sheet should be marked accordingly and "Default" entered in TennisLink. Changes in the line-up may be made only in accordance with these rules. If a player(s) fails to show or is later than 15 minutes after the scheduled start of the match, the match is considered a default. Both sets are awarded to the team receiving the default 6-0, 6-0. The "forfeit and default penalty" will be applied to a player who is later than 15 minutes even if both teams agree to play at this point.

National Rule 2.03L:

2.03L — Scoring of Team Defaults: If a team defaults an entire team match for any reason during round robin play, then all matches of that team played or to be played, shall be null and void. If all teams in contention for the Championship have already played the defaulting team in good faith, the matches stand as played. The section may impose further sanctions or penalties on said team.

MAS Rules #8:

Local League Play: If a player in the exchanged line-up doesn't show and the time allowed for being late has expired, then that court becomes a default if the other matches have already started. In such cases, no changes will be made to the position of matches. National Regulation 2.03L does not apply with respect to determining a defaulting team's eligibility to advance to championship play, but does apply insofar as a team match default affects any other team's eligiblity to advance. It is the Local League Coordinator's responsibility to check for full team defaults, and to make any necessary adjustments to the standings before certifying the winning team for advancement to the next championship level.

Note: (However, at the League Coordinator’s discretion due to unusual circumstances, the match may be rescheduled.)

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Local League Grievance & Appeal Procedure

All local league grievances and appeals will follow the procedures outlined on page 20 the 2011 Regulations Booklet (Opens in New Window).

The local league grievance form can be found at the end of these rules. Reminder, only a team captain is permitted to file grievances.

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Individual Match Scoring

Flow Chart for Matches with Third Set Match Tiebreaker [PDF]

For all advancing 2010 Leagues to Districts, Sectionals, Regionals and Nationals, it should be noted that the Coman Tiebreaker will be used (both set and match). Our local league voted not to enforce this rule during our regular local league seasons.

COMAN TIE-BREAK PROCEDURES:
(enforced at Districts, Sectionals, Regionals and Nationals)

For Mixed Doubles, each match will be the best two out of three sets using regular USTA scoring (not No-Ad). For the USTA NOVA Indoor Adult League, each match will be the best two out of three sets, with a MATCH tiebreaker to be played in lieu of the 3rd set. (First team to 10 points, win by two).

All NOVA/USTA matches will play two full sets with a MATCH tiebreaker to be played in lieu of the 3rd set (first team to 10 points, win by two).

At 6 games each in any set, a 12-point tiebreaker will be used (first team to 7 points, win by 2.) At the end of the timed playing period, IF THE BALL IS IN PLAY, finish the point you are playing but do not start a new point. If a player is serving and a fault is caused during buzzer sounding, the player is entitled to finish the point and take the second serve. If all players in a match fail to note that match time has expired and they continue to play until they realize it, all points that have been played will count. The match is over once all players on the court shake hands.

In any situation described below, incomplete games are to be totally disregarded in scoring irrespective of what the score may be in that incomplete game. The exception to this is tiebreaker games: see "Tiebreaker Incomplete."

If at the end of the timed playing period the match is incomplete, the match status shall be reported on TennisLink as "Timed Match" and the following rules shall apply:

3rd Set Tiebreaker Incomplete: If a side is ahead by one or more points, it shall be considered to have won the ‘match tie-break’ and the match. If there is a tie in the number of points won, one point will be played to determine the winner of the match tiebreaker. A spin of the racquet shall be used to determine which player will serve the point (the non-serving team has the option of which side to receive serve, deuce or ad court), but in no event will players change courtsides.

All unfinished match tiebreakers will be recorded as 1-0 in TennisLink with a drop-down of "Completed" used.

2nd Set Split: (Where match tie-break has not begun) - The match shall go to the side that has won the most games during the match. If there is a tie in the number of games won, one point will be played to determine the winner of the match. A spin of the racquet shall be used to determine which player will serve the point (the non-serving team has the option of which side to receive serve, deuce or ad court), but in no event will players change courtsides. The match winner (by game count or point-break) is to be reported on TennisLink as the winner of the match with the actual game score (point break excluded).

2nd Set Incomplete: If a minimum of 6 games has been completed or one side is ahead by a minimum of 4 games, the set shall be "valid." If there is no "valid" second set, the match goes to the winner of the first set. If a side is either a) ahead by two games or more where a minimum of 6 games has been completed of a "valid" set, or b) ahead by a minimum of 4 games, it shall be considered to have won the set. (3-3, 3-4, 4-3, 4-4, 5-4, 4-5, 5-5, 6-5, 5-6, 6-6 are all ‘invalid’ sets and the match win would go to the winner of the first set.)

If the sets are now split at one set each, procedure follows 2nd Set Split (Where match tie-break has not begun) and the match shall go to the side that has won the most games during the match. If there is a tie in the number of games won, a single tiebreak point will be played to determine the winner of the match. Again, a spin of the racquet shall be used to determine which player will serve the point (the non-serving team has the option of which side to receive serve, deuce or ad court), but in no event will players change courtsides. The match winner (by game count or point-break) is to be reported on TennisLink as the winner of the match with the actual game score (point break excluded).

2nd Set Tiebreaker Incomplete: If a side is ahead by one point or more, it shall be considered to have won the set tiebreaker. If there is a tie in the number of points won, one point will be played to determine the winner of the set tiebreaker. A spin of the racquet shall be used to determine which player will serve the point (the non-serving team has the option of which side to receive serve, deuce or ad court), but in no event will players change courtsides.

If the sets are now split at one set each, procedure follows for 2nd Set Split (Where match tiebreaker has not begun).

1st Set Incomplete: If a side is ahead by one game or more, it shall be considered to have won the match. If there is a tie in the number of games won, one point will be played to determine the winner of the match. A spin of the racquet shall be used to determine which player will serve the point (the non-serving team has the option of which side to receive serve, deuce or ad court), but in no event will players change court sides.

1st Set Tie-break Incomplete: If a side is ahead by one point or more, it shall be considered to have won the match. If there is a tie in the number of points won, one point will be played to determine the winner of the match. A spin of the racquet shall be used to determine which player will serve the point (the non-serving team has the option of which side to receive serve, deuce or ad court), but in no event will players change court sides.

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Team Match Scoring

Team results and ranking will be calculated by TennisLink and are available online at usta.com.

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Championships

The season winner is granted the right to attend the next level of competition for that particular league program. Only team members on the official team roster who have played in a minimum of two matches with one default counting, during the local league season (this does include local league play-off matches) are eligible to participate in the Local League Play-offs or in the next championship level.

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Navigating the NEW TennisLink

Note: This is constantly being updated, so instructions below may vary as site is improved.

All players will need to set up a personal player account to navigate within the newly launched TennisLink. You manage your own new home page that includes all your teams, your matches, your scores, with partners, your USTA membership renewal and more.

Step One - Set-up Personal Player Account

  1. Go to: http://tennislink.usta.com/LEAGUES/Common/
  2. At top right area under CONTACT USTA, click on Do you have a USTA account?
  3. From the right side of the next screen, click on Create Your USTA Account. Have your USTA membership number handy with a predetermined password of your choosing.

Step Two - Logging In to Your Account

  1. Follow steps 1 & 2 above
  2. On left side of the screen, click on LOG IN TO YOUR USTA ACCOUNT, enter your USTA number and password and click Keep me logged in (if you desire), then click LOG IN.

SCORECARDS

An official scorecard in TennisLink must be completed for each match played. Instructions for viewing, reporting and confirming/disputing match results follow.

TennisLink allows team captains (or their designee) to enter match results, and to confirm or dispute the results recorded by their opponents after scheduled matches. It also allows District Administrators to resolve “disputed” results and to modify the scorecard in question in order to finalize the results.

RECORDING SCORES:

Within 72 hours of the match date/time, either a captain or their designee must record the scores. Typically the home team records the scores (72 hours) and the opposing (losing) team confirms or disputes the results within 48 hours.

  1. You must be logged in to your personal player account to perform any score actions.
  2. From MY QUICK LINKS on right side of screen, click on RECORD A SCORE.
  3. Enter the match code and hit NEXT.
  4. The scorecard must be blank. If scores have already been entered, you cannot modify the scores. However, if a member of the opposing team has already entered scores, you can review the scores and either confirm or dispute them. If a member of your own team has entered the scores, you cannot continue. Only a member of the opposing team will be allowed to continue. If the scorecard is in use, the system will display a message to inform you of this. If you receive this message, you cannot continue.
  5. Complete the scorecard with match date and indicate court winners using radio buttons; enter players names and scores (winners score first); using pull-down, indicate match status of one of the following options:
    • Completed - The players finished the match and played to a winning score.
      • All unfinished third set match tiebreakers will be recorded as 1-0 using the Completed drop-down option.
    • Retired - One player (or doubles team) withdrew from the match while it was in progress. The player(s) who withdrew lose the match, even if they were leading at the time of the retirement. The score is reported as it stood when play concluded. Enter the scores exactly how it ended and determine the winner using the “Individual Match Scoring” rules.
    • Default - One player (or doubles team) failed to arrive within 15 minutes of the scheduled match. The opposing player(s) automatically win the match.
    • Double Default - Both players (or both doubles teams) failed to arrive within 15 minutes of the scheduled match. The match has no winner.
    • Timed Match - Local league plays time-limited match format, and time expires before the individual match has concluded.
  6. Then hit NEXT
    • The system will check your entries to make sure they comply with USTA scoring rules and then it will display the appropriate screen.
    • If one or more of your entries is not considered valid, you’ll see a red error screen that describes the missing or inconsistent information.
    • Click the “Back” button to modify and submit match results.
    • If all of your entries are considered valid, then the information is redisplayed in a confirmation page.
  7. From the next screen’s CONFIRMATION page, please confirm all info is entered correctly. If satisfied, hit FINISH.
    • o You must click FINISH before exiting or the match results will not be reported.

CONFIRMING OR DISPUTING SCORES

  1. Go to: http://tennislink.usta.com/LEAGUES/Common/
  2. At top right area under CONTACT USTA, click on Do you have a USTA account?
  3. On left side of the screen, click on LOG IN TO YOUR USTA ACCOUNT, enter your USTA number and password and click Keep me logged in (if you desire), then click LOG IN.
  4. From your personal player account home page, click on MY QUICK LINKS on right side of screen, click on RECORD A SCORE.
  5. Enter the match code and hit NEXT.
  6. At the bottom of the completed scorecard are options to CONFIRM or DISPUTE.
  7. Matches not disputed within 48 hours are automatically confirmed. No corrections to the scores or players can be made after this time!!

DISPUTING MATCH RESULTS

  1. If you dispute the match results, the dispute must be in writing via e-mail to your local league coordinator. When asking for a change to a particular match, please include:
    • Your Contact Information
    • Match Code
    • Date Match was played
    • Playing Level
    • Position to be corrected (i.e. #2 doubles, #1 singles)
    • Clearly indicate what changes should take place.
  2. Contact HCTL League Coordinator, Ingrid Clark at ingrid@homecourttennis.com for instructions.

VIEW ONLY - Scorecard, Stats & Standings, Match Schedules, Summaries, Rosters

  1. Go to: http://tennislink.usta.com/LEAGUES/Common/
  2. From the second column choose State and Standings.
  3. Enter your USTA number.
  4. Navigate to VIEW ONLY your team information
  5. Reminder, to take any specific actions you must be logged into your personal player account.

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Honor Code of Ethics

Players shall follow the Honor Code of Ethics in all unofficiated matches. Many of the principles also apply when officials are present.

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Grievance & Appeal Form

You may download this on-line National Grievance form, complete it and e-mail or fax back to League Coordinator Ingrid Clark at ingrid@homecourttennis.com

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Captains
Membership & Play Eligibility
League Fees
Team Match Format
Accidental Injury
Line-Up Sheets
Warm-up Period
Time/Clocks
Court Shifts/Continuous Play
Bathroom Breaks
Power Failure Rule
Lateness
Alcohol
Spectators/Fans/Supporters
Weather Cancellations
Forfeit Fees & Team Deposits
Default
Local League Grievance & Appeal Procedure
Individual Scoring
Team Scoring
Championships
Scoring Via TennisLink
Code of Ethics
Grievance & Appeal